FROM: JK Website Committee Chair, Ron Miller
TO: Distribution
SUBJECT: MINUTES for J/K Website April 8th 2015 Quarterly Meeting (James NE/PH 7:00)
ATTENDING: Ron Miller, Paul Francuch, Judy Barnes, Mary Occhipinti, Susie Geffen, Larry Byrne

OLD BUSINESS: Review of projects with status report from project POC’s (Points Of Contact).
1. Annual Website Statistics for 2014/2015: Review of website usage.
POC: Ron Miller, Webmaster
STATUS: On Going. Website features continue to be used extensively. Visitor Data Recap below.
2014 Unique Visitors:
Jan 772
Feb 799
Mar 932
Apr 1,034
May 1,024
June 1,029
July 1,127
Aug 1,114
Sept 1,032
Oct 1,071
Nov 875
Dec 1,067
2015 Unique Visitors:
Jan 1,503
Feb 1,205
Mar 1,347

2. Capital Project Updates to Residents:
BACKGROUND: The JK Property Manager, Tom Kristufek (Management) will provide updated website content regarding Capital Project(s) and updated status to the webmaster (Ron) for updating the Capital Projects webpage.
ACTION POC: JK Property Manager, Tom Kristufek and Webmaster.

3. Website Content Review Program.
The purpose of this program is to ensure, as much as possible, that the website content is up to dated and correct. Content Owners consist of the maintenance department, management office, board liaisons, garage manager, and committee chairs. Typically the Content Owner assigns Content Points of Contact (POC) to provide updates to the webmaster. POC's have provided updated content.
Action POC: Webmaster and Content Owners POC’s. Webmaster will use a monthly email reminding content POC’s.
A. Recent updates included neighborhood page business changes, Committee Task Forces, and adding JK HOA reps to the Contact Directory page. COMPLETED
B. Trane HVAC parts replacement ordering information to be added in 2015. (POC: Nancy): INPROCESS
C. Site Map added (November): COMPLETED
D. Capital Projects: Updates navigation link title will be changed to Capital Projects Updates: COMPLETED
E. Navigation menu border will be removed to present a ‘cleaner’ layout design (December): COMPLETED
F. Site redesign options will be explored with the goal of improving the site branding with the J/K Newsletter and other media. Design ideas to be presented to the committee and then board for final approval.
POC: Susie Geffen.

4. UP-date Facilities Photos when appropriate.
Action: Paul.
Status: ONGOING. Updated winter photos of James & Kilmer (December).

5. Online Maintenance Form non-receipt issue.
ACTION: DK Management. The Work Order Request form website after working flawlessly for 5 years recently experienced non-receipt by the office and maintenance department. The problem has been identified as originating from the DK systems. A temporarily solution has been implemented and the form is now active on the website. A permanent solution is expected from the DK technical support team. Potential issues may occur when CS Management email addresses replace DK’s in the form.
POC: JK Webmaster
STATUS: COMPLETED. Online Maintenance Request Form now works properly as before.

6. Adding topics of interest to owners and residents from the board or board minutes: Important topics of interest to residents should be made available via the office and website.
ACTION: Susie Geffen, Web Communications Liaison, and Judy Barnes Web Committee Board liaison, provides topics and content.
A. Clark/North Development page will be updated as information is obtained.
POC: Judy Barnes.
B. Capital Projects Page content updated.
POC: Paul Francuch

7. History Page:
A. Added CSV map (Nov 3rd). COMPLETE
B. Adding board member history & Pres/Treas to Board and History pages. Revisited after board election results published.

8. History Page: Adding CSV history essay of Clark/LaSalle/North Avenue property history by Nancy (January 2015).

9. New Management impact on site.
(A) Content Provider review needs to identify any management references needing change. COMPLETED
(B) Linking our site to new management website owners portal. Per December 22nd phone con with Jim Friedrichsen, who has the IT responsibility at CS, they will link to our website. CS will create a log-in page for J/K owners/renters with strong password protection required that will allow access to owner’s accounts and online payment of assessments. COMPLETED
In April webmaster (Ron) will meet (in person) with Jim Friedrichsen reviewing potential owner/resident login features such as email and a community bulletin board for the board and management to consider adopting. INPROCESS
(C) Potential of CS website’s owner login features we may link to and/or publicize. INPROCESS
(D) Updating management staff’s email addresses (old @DK) with new addresses. COMPLETED

10. Discuss possible redesign of site menu:
A. APPROVED for implementation removing border from navigation menu and using the site design font: font-family: Arial, Helvetica, sans-serif.
B. REJECTED due to font variation.

11. Replacement of Judy Barnes, our Communications Liaison, by Susie Geffen. Judy to remain as JK Board Liaison.

1. Revisit posting photos of J/K Board, Management Office, Maintenance and Lobby Staff.
POC: Judy Barnes
2. Management Office (Larry) posting bulletins, newsletters, minutes, documents and forms. INPROCESS
3. Copy the JK HOA Representatives (currently listed on the HOA page) to the Contact Directory page. COMPLETED

Meeting adjourned 8:00 p.m. Next regularly scheduled quarterly meeting: JULY Date TBD, 2015, 6:15 p.m in the NE/PH room.
Ron Miller
Management, Board Members via Web Committee Liaison, Web Committee Members, Website Committee Page (Minutes).