FROM: JK Website Committee Chair, Ron Miller
TO: Distribution
SUBJECT: MINUTES for J/K Website Committee July 6, 2015 Quarterly Meeting (James NE/PH 7:00)
ATTENDING: Ron Miller, Paul Francuch, Judy Barnes, Mary Occhipinti, Susie Geffen, Nancy Baltus

AGENDA:

OLD BUSINESS: Review of projects and status reports from project POC’s (Points Of Contact).
1. Annual Website Statistics for 2015: Review of website usage.
POC: Ron Miller, Webmaster
STATUS: On Going. Website features continue to be used extensively.
Visitor Data Recap below.
2015 Unique Visitors:
Jan 1,503
Feb 1,205
Mar 1,347
Apr 1,045
May 1,155
Jun 1,173

2. Capital Project Updates to Residents:
BACKGROUND: The JK Property Manager, Tom Kristufek (Management) will provide updated website content regarding Capital Project(s) and updated status to the webmaster (Ron) for updating the Capital Projects webpage.
ACTION POC: JK Property Manager, Tom Kristufek and Webmaster.
STATUS: ONGOING. Updates provided in June.

3. Website Content Review Program.
The purpose of this program is to ensure, as much as possible, that the website content is up to dated and correct. Content Owners consist of the maintenance department, management office, board liaisons, garage manager, and committee chairs. Typically the Content Owner assigns Content Points of Contact (POC) to provide updates to the webmaster. POC's have provided updated content.
Action POC: Webmaster and Content Owners POC’s. Webmaster will use a monthly email reminding content POC’s.
STATUS ONGOING:
A. Recent updates included . . . new garage staff photo; later this summer: Online garage parking coupons; Updated neighborhood store information.
B. Trane HVAC parts replacement ordering information to be added in 2015. (POC: Nancy): INPROCESS
C. Site redesign options will be explored with the goal of improving the site branding with the J/K Newsletter and other media. Design ideas to be presented to the committee and then board for final approval.
POC: Susie Geffen. STATUS: ONGOING.

4. UP-date Facilities Photos when appropriate.
Action: Paul. Status: ONGOING. Updated garage photos when construction is completed.

5. Adding topics of interest to owners and residents from the board or board minutes: Important topics of interest to residents should be made available via the office and website.
ACTION: Susie Geffen, Web Communications Liaison, and Judy Barnes Web Committee Board liaison, provides topics and content.
STATUS ONGOING:
A. Clark/North Development page will be updated as information is obtained. Last update June 2014; next update July 2015. POC: Judy Barnes. STATUS: ONGOING
B. Capital Projects Page content last updated June. POC: Tom Kristufek STATUS: ONGOING

6. New Management impact on JKC.org website requiring Board and Management action:
A. April 14th, webmaster (Ron) met with Jim Friedrichsen reviewing potential owner/resident login features such as an emailing system, Documents & Forms, a community bulletin board, a Forum, and other CS website based features for Management and the Board to consider adopting. Recommended features, including caveats, were provided by Ron to management and the board (Tom & Judy).
STATUS: Webmaster recommendations provided to Mgt & Board (via Judy).
B. Potential for linking to CS website’s owner login based features from the JK website. Linking will depend on Board and Management decision to implement the CS web based features. STATUS: Pending implementation decisions.

7. Revisit posting photos of J/K Board, Management Office, Maintenance and Lobby Staff.
POC: Judy Barnes STATUS: ONGOING

8. Posting of information to website: J/K Management Office assistant (Larry) is no longer employed; J/K webmaster is uploading bulletins, and newsletters, minutes, documents and forms when necessary. STATUS: Ongoing pending new permanent office assistant.

NEW BUSINESS:

1. Rental policy task force: Town Hall meetings planned for August & September. Information will be added to website when available.

Meeting adjourned 8:00 p.m. Next regularly scheduled quarterly meeting: OCTOBER Date TBD, 2015, 6:15 p.m in the NE/PH room.
Submitted,
Ron Miller
Chair

DISTRIBUTION:
Management, Board Members via Web Committee Liaison, Web Committee Members, Website Committee Page (Minutes).