FROM: JK Website Committee Chair, Ron Miller
TO: Distribution
SUBJECT: Regular J/K Website JULY 2, 2014 Meeting Minutes (James NE/PH 7:00)
ATTENDING: Ron, Paul, Mary

AGENDA:

OLD BUSINESS: Review of projects with status report from project POC (Point Of Contact).

1. Annual Website Statistics for 2014: Review of website usage.
POC: Ron Miller, Webmaster
STATUS: On Going. Website features continue to be used extensively. 2014 Visitor Data Recap:
2014 Unique Visitors:
Jan 772
Feb 799
Mar 932
Apr 1034
May 1024
June 1029

2. Major Project Updates to Residents:
Management to update major project(s) schedules, and status, on bulletins page PDF.
ACTION POC: JK Management Office to update projects using online bulletins or provide information content for a Major Projects Page. Management providing Major Projects information (last update April). Website Communications Liaison to continue coordinating major project information updates for website. Paul will review board minutes and compile a current status of major projects.
STATUS: ONGOING.

3. Website Content Review Program.
The purpose of this program is to ensure, as much as possible, that the website content is up to dated and correct. Content Owners consist of the maintenance department, management office, board liaison, garage manager, and committee chairs. Typically the Content Owner assigns Content Points of Contact (POC) to provide updates to the webmaster. POC's have provided updated content.
Recent updates included neighborhood business updates.
Action POC: Webmaster and Content Owners POC’s. Webmaster will use a monthly email reminding content POC’s.
STATUS: ONGOING.

4. UP-date facilities Photos when appropriate.
Action: Paul. Summer James exterior photos & HOA tennis court have been added to the website. Larger size images have been linked. Roof Deck photos added to the Facilities Page. Daytime rooftop deck photos will be added.
Status: ONGOING.

5. Online Maintenance Form non-receipt issue.
ACTION: DK Management. The Work Order Request form website after working flawlessly for 5 years recently experienced non-receipt by the office and maintenance department. The problem has been identified as originating from the DK systems. A temporarily solution has been implemented and the form is now active on the website. A permanent solution is expected from the DK technical support team.
STATUS: ONGOING.

6. HVAC maintenance instructions and tips (Old and New units).
ACTION: Nancy & Maintenance Department. Information for maintaining the new and old HVAC units, and Trane thermostat and other maintenance information has been added to the FAQ and Maintenance pages. Nancy obtained inputs from the Trane, McQuade and the maintenance department and created updated HVAC general maintenance and operating information for McQuade & Trane products. Nancy obtained, compiled, ensured verification by maintenance department and the information has been posted online.
STATUS: CLOSED

7. Adding topics of interest to owners and residents from the board or board minutes: Important topics of interest to residents should be made available via the office and website.
ACTION: Judy Barnes, Web Communications Liaison and Web Committee Board liaison, provides topics and content. Recent removal was Online Fire Safety Petition in support of Illinois HB4609 and updated status added to the Clark/North Development page & Sprinkler initiative information linked from the home page.
STATUS: ONGOING.

NEW BUSINESS:
1. Request by Judy for someone to look at the management reports that are within the board meeting minutes and pull out the appropriate ‘topical’ paragraphs/updates that match our capital projects and update our Major Projects Status page.
ACTION: Paul volunteered.
STATUS: ONGOING.

Meeting adjourned 7:25 p.m. Next regularly scheduled quarterly meeting: October (date TDB) 2014, 7 p.m in the NE/PH room.

Submitted,
Ron Miller
Chair

DISTRIBUTION:
Management, Board Members via Web Committee Liaison, Web Committee Members, Website Committee Page (Minutes).