FROM: JK Website Committee Chair, Ron Miller
TO:  Distribution
SUBJECT: Regular J/K Website  OCTOBER 14, 2014 Meeting Minutes (James NE/PH 7:00) 
ATTENDING:  Ron, Judy, Paul


OLD BUSINESS: Review of projects with status report from project POC (Point Of Contact).

1. Annual Website Statistics for 2014: Review of website usage.
POC: Ron Miller, Webmaster
STATUS: On Going. Website features continue to be used extensively. 2014 Visitor Data Recap:
2014 Unique Visitors:
Jan 772
Feb 799
Mar  932
Apr 1,034
May 1,024
June 1,029
July 1,127
Aug 1,114
Sept 1,032

2. Major Project Updates to Residents: 
BACKGROUND: Management to update major project(s) schedules, and status, on bulletins page PDF.  JK Management Office to update projects using online bulletins or provide information content for a Major Projects Page. Management providing Major Projects information Program.  Website Communications Liaison to continue coordinating major project information updates for website.  Management Major Project & ‘topical’ information report review program, including board meeting minutes.
ACTION POC: Paul: Extracting and obtaining, from all sources, appropriate Major Project and ‘topical’ paragraphs/updates that match our capital projects for updating the Major Projects Status page.  

3. Website Content Review Program. 
The purpose of this program is to ensure, as much as possible, that the website content is up to dated and correct. Content Owners consist of the maintenance department, management office, board liaison, garage manager, and committee chairs.  Typically the Content Owner assigns Content Points of Contact (POC) to provide updates to the webmaster. POC's have provided updated content. 
Recent updates included neighborhood business updates.  
Action POC: Webmaster and Content Owners POC’s. Webmaster will use a monthly email reminding content POC’s.
STATUS ONGOING: Updates provided.  

4. UP-date facilities Photos when appropriate. 
Action: Paul. 
Status: ONGOING. 

5.  Online Maintenance Form non-receipt issue.
ACTION:  DK Management. The Work Order Request form website after working flawlessly for 5 years recently experienced non-receipt by the office and maintenance department. The problem has been identified as originating from the DK systems. A temporarily solution has been implemented and the form is now active on the website. A permanent solution is expected from the DK technical support team.

6.  Adding topics of interest to owners and residents from the board or board minutes: Important topics of interest to residents should be made available via the office and website. 
ACTION: Judy Barnes, Web Communications Liaison and Web Committee Board liaison, provides topics and content. 
STATUS ONGOING: Recent updated status added to the Clark/North Development page. 

Meeting adjourned 7:30 p.m. Next regularly scheduled quarterly meeting: Monday, December 29, 2014, 7 p.m in the NE/PH room.

Ron Miller

Management, Board Members via Web Committee Liaison, Web Committee Members, Website Committee Page (Minutes).