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Welcome Packet

The Board contracts with a professional condominium management firm, Community Specialists, to provide services for the Association such as budget and planning guidance, contract negotiations, financial administration, management of day-to-day operations, owner relations, and staff management and supervision. The Property Manager, contact information below, is responsible for supervising the Association employees and the contracted garage management (Standard Parking).

The management office interfaces with the maintenance, doorman, and receiving room staffs to ensure smooth operation of building facilities and resident services. (View available facilities and services by selecting the Facilites/Services menu link).

The James/Kilmer Management Office is located near the service elevators on the first floor of James House. Office hours are Monday through Friday, from 9:00 a.m. to 6:00 p.m.
Telephone: 312-654-1560
Fax: 312-654-2082
E-mail: jkcondo@rcn.com

Management SUGGESTION Form
(submit online or obtain a paper copy from the office.)
Online Management Suggestion Form

 

Property Manager,
Thomas 'Tom' Kristufek

· All Major Projects
· Contracts
· Administration
· Building Inspections
· Budget Preparation

(312) 654-1560 extension 4

tkristufek@communityspecialists.net

Assistant Property Manager
Nichelle McFarlin

· Resident Relations
· Rules Violations
· Employee Relations
· Unit Remodeling Projects
· Building Inspections
· New Leases

(312) 654-1560 extension 3

nmcfarlin@communityspecialists.net

Administrative Assistant
Kathy Burgess

· General Questions
· Bike, Pet and Fitness Registration
· Resident Information Database
· Website Updates
· Newsletter
· Work Orders
· Elevator Reservations

(312) 654-1560 extension 1

jkcondo@rcn.com

Bookkeeper,
Janine Hodes


· Assessment Issues
· Accounts Payable/Receivable
· Unit Sales

(312) 654-1560 extension 2

jhodes@communityspecialists.net

   
Doorman James House (312) 654-1560 extension 6
Doorman Kilmer House (312) 654-2079
Receiving Room (312) 654-1560 extension 5
Engineer, Freddie Arnette (312) 654-1560 extension 7
Assistant Engineer,
Jim Beichel
(312) 654-1560 extension 7
Garage Manager
Eddie Main

(312) 787-5436

Email ejmain@spplus.com

 

 

ASSESSMENTS

For making a payment via website options: LINK to Community Specialists Website Payment Options. NOTE: Will open in a new browser window or tab.

Effective January 1, 2015 Community Specialists became our association managing agent. Please contact the office with any questions.

CS Website HeaderSelect this link to Community Specialists with names, phone & email contact information and Assessment information which will open in a new browser window or tab. For your convenience pertinent information is provided below:

Contact Community Specialists:

We are pleased to be the managing agent for the James/Kilmer Condominium Association. Every employee of our firm is focused solely on serving condominium associations. We are honored to have the opportunity to work with your Board of Directors and your staff for the betterment of the association.

Please call Jim Friedrichsen at 312-337-8691 extension 243 with any question you may have or send us and email at info@communityspecialists.net.

Community Specialists fax number is 312-337-8957.

Letter from Community Specialists concerning assessment payment options (PDF LINK)

Assessments:

Effective January 2015 assessment, please mail your assessment payment and the remittance portion of the assessment statement in the return envelope provided. If you bank on-line, please reference the building number 1555 for Kilmer or 1560 for James and your unit number in the memo section of your payment. The remittance address to send your assessment payment to is:

Community Specialists
James/Kilmer Condo Assoc
PO Box 2158
Bedford Park, IL 60499-2158

Payments should be made out to James/Kilmer Condo Assoc.

Sample Statement:

Invoice



Automatic Deductions:

Community Specialists offers an automatic deduction (auto-debit) service for your monthly payment. No fees are charged by Community Specialists for this service. You will continue to receive a monthly statement showing the amount that will be deducted. The outstanding balance reflected on your statement will automatically be withdrawn from your bank account between the 5th and 10th of each month. Your bank account must hold the full amount reflected on your statement in available funds. If there are insufficient funds in your account, your bank may reject the payment for insufficient funds. If this occurs, you may be assessed late fees by the association and bank fees by your bank. You may discontinue the auto-debit service at any time by notifying us or the onsite Management Office.

If you wish to take advantage of our auto debit service, complete, sign and date an authorization from and return it with a voided check to our office. If we receive your auto debit enrollment form by the 15th of the month, the service will begin the following month. If you currently have your monthly payment automatically withdrawn, we will still need to have you complete an authorization form and provide a voided check (if possible).

Direct Debit AUTHORIZATION FORM (DOWNLOAD & PRINT)

Paperless Statements:

If you would like to receive your monthly statement by email, click here and complete the online request form to enroll. (Note: Will open in a new browser window or tab)

Web payments:

To make a payment using the web payment service, sign in by clicking on this LINK. (NOTE: Will open in a new browser window or tab). After you sign in, you will see your assessment account information and a Pay Online button. Payments made using the web payment service can take up to 5 business days before they are reflected on your assessment account.

To sign up for access to the Community Specialists website you will need to complete a sign up form. Sign up request approvals are processed within a few hours. If the request is made after hours, weekends or over a holiday, they will be processed the following business day.

Please note that assessments paid by mail are due on the 1st day of each month. Assessments received after 5 pm on the 10th of the month are subject to a $100 late fee. Please contact the management office with all correspondence, name changes, billing address changes, request for your account number, or any other questions.

 

 
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